FPSO Project Case Study

The EPC contractor used ProjecTools application to manage all project information for the FPSO. The engagement began when the EPC contractor communicated that dispersed teams contributing deliverables for the complex asset was causing out of control

ProjecTools FPSO Project Case Study

High Profile Floating Production Storage Offloading Vessel Project

The EPC contractor used ProjecTools application to manage all project information for the FPSO. The engagement began when the EPC contractor communicated that dispersed teams contributing deliverables for the complex asset was causing out of control project information management. As a part of this FPSO project case study, we’ll assess how centralizing the data in ProjecTools cloud application:

  • Allowed the EPC contractor to effectively manage data for the global team
  • Allowed access to live information by providing online access via. Cloud application
  • Ensured each team member had the latest project information (nobody worked with superseded data)
  • Improved timeliness (Asia Pac and Gulf coast teams shared instantly updated data regardless of time zone)
  • Allowed enforcement of business rules by enforcing workflows for remote teams
  • Linked multi-discipline project data for cross-functional team collaboration (Documents to Engineering, Engineering to Procurement, Procurement to Cost, etc.)

View PDF Version

Functional Uses of ProjecTools on this Project

Documents

The EPC contractor for the FPSO project required a system to maintain and manage 80,000+ design and technical documents. The required system had to account for and manage revision control, approval workflows, progress and status reporting, permission-based document access to globally dispersed team members, etc..

After implementing the proper tools to manage document processes, the contractor’s document controllers attributed an estimated time saving of 5-15 hours per week per document controller by using ProjecTools automated client report generation. This added the benefit of more accurate reporting of progress, status, and late actions.

The EPC contractor also previously had no reliable method for managing supplier data capture, approval or revision control. ProjecTools allowed the contractor to standardize the classification of documents required from vendors for each Purchase Order, communicate requirements to suppliers, and collect vendor document submittals directly into ProjecTools from the vendor interface. The system then enforced the automated approval and revision process, reducing vendor data processing and reporting by 2-10 hours per week, while providing unprecedented visibility and accountability.

The overall effect was a significant reduction in vendor document turnaround time and an effective data based method for tracking, measuring, and logging supplier performance.

Cost Control

The EPC contractor needed a system that would standardize the WBS and Budget Items, and report budget performance against a fixed budget baseline. They also needed a system to push commitments to, and pull actuals from their accounting system (Microsoft Dynamics). They were pleased that ProjecTools collected activity data, and organized that data into Cost, Change Order, Man-Hour, Commitment, Overage, Cash Flow, Progress, Earned Cost, etc. reports.

Engineering & Commissioning

The EPC contractor had no formal system to manage and integrate Equipment, Construction, Commissioning, or Punchlist data. Having experienced overruns in the completions and commissioning phases in previous projects, the EPC contractors suspected they were losing money by having poorly organized data. They were right.

Executing the project using ProjecTools, all tagged equipment was logged with standard numbering formats and formal rules for TAG metadata. The EPC contractor was then able to assign engineering interns from local universities to manage TAG data rather than highly-paid engineering resources. This allowed them to save money and perform a public good.

With all TAG Data populated in ProjecTools central register, the EPC set themselves up to gain the tremendous benefits of efficiency and precision in construction and commissioning. After loading their checksheets and populating them with live TAG data – the team then defined system enforceable progression dependencies and constraints for Certs, ITRs and Punchlists. This allowed them to efficiently assign batches of sensible inspection activities with a few clicks in the application. This contributed huge time savings over the previous Excel and Word-centric process they had outgrown. They no longer relied on a small army of clerks to organize inspections. Automated workflows ensured the critical path was followed exactly as defined.

As inspections were completed, Optical Character Recognition features in ProjecTools logged each completed ITR in the system and updated the status automatically.

ProjecTools Construction Punchlist application also allowed the EPC contractor to log punchlist items into the system and enforce predefined constraints on ITR or CERT completion according to the configurable rules in the application. This prevented the improper completion of ITRs and CERTs with outstanding critical Punchlist Items and gave supervisors and managers the ability to identify and assign them for resolution before they affected the completions schedule.

The end result of using ProjecTools Engineering & Commissioning on this FPSO project case study was significantly fewer delays and overruns caused by rework, communication errors, and organization deficiencies. The completions team also found that the system reduced the administrative overhead for each ITR and CERT by at least two hours.

Procurement

The EPC contractor in this FPSO case study required a system to integrate engineers, buyers, clients, and a growing global supply chain. They understood that improving organization, standardization, and communication among these groups was key to executing the 1000+ POs on the project without losing substantial amounts of money through excessive non-billable hours.

ProjecTools centralized all project information in its online application so buyers in Houston and Singapore could work together from the latest data and execute in a standard environment. This produced a more cohesive team and eliminated fragmented information and rework resulting from confusion.

ProjecTools standardized procurement lists, templates, forms, terms, and workflows by purchase order category. These standards defined and enforced repeatable processes for each procurement package by type (e.g. Capital Equipment, Services, Bulks, etc.). This allowed consistent procurement package development and processing – according to type within the application, and enforcing appropriate levels of detail and approval for each package. This standardized process resulted on a reduction of rework and after–the-fact change orders due to purchasing errors to the tune of 15+ labor hours per PO, as well as the material cost associated with such mistakes.

ProjecTools helped the EPC contractor improve communication and collaboration. The inter-discipline integration of ProjecTools allowed technical REQs to flow from engineering to procurement in a controlled, organized manner to reduce confusion between engineers and buyers. Engineers, buyers, and suppliers were able to process technical and commercial queries throughout the REQ, RFQ, and Award process within ProjecTools application. Thereby eliminating reliance on emails which had previously created problems with tracking, clarity, and accountability. ProjecTools Request Response System (RRS) allowed these groups to communicate about specific technical or commercial items with each communication automatically logged to the proper package at each stage, which paid huge dividends when the client asked for the query history for each PO.

After POs were released, ProjecTools helped the EPC contractor manage PO inspections, expediting, and receiving. The application provided onsite inspectors with the appropriate inspection sheets, correct revision of all related documents, and a method to submit inspection reports online. This reduced inspector headaches faced in previous projects, which also represented significant time and expense savings.

ProjecTools Product Information

  • 817

ProjecTools Client Spotlight

September 24th, 2015|0 Comments

ProjecTools Client Spotlight "I don't see how companies can manage projects like [...]

  • 568

Standard Project Management Features

September 2nd, 2015|0 Comments

ProjecTools subscriptions provide valuable standard features that support projects. ProjecTools standard features are available to each user to complement core application functions and business processes. Utilize the modules below to increase top-down visibility, communication, accountability

  • 545

Security and Reliability

September 1st, 2015|0 Comments

Users need a secure, reliable environment to access project information and perform work. All applications and client data resides in a private cloud network with data replication and failover to geographically diverse datacenter equipment. ProjecTools provides 99.5% Network Availability

  • 492

Construction Project Management Services

August 31st, 2015|0 Comments

ProjecTeams is proven for flexible on-site or remote project deployments. Each ProjecTeam specialist has deep work history with a career of improving project execution, information management processes, with tools that make projects efficient, timely, and profitable.

ProjecTools Resources

  • 1872

Spreadsheets and Email as Project Management Tools

March 9th, 2017|0 Comments

Projects have too many moving parts and too many players to be trusting critical data to spreadsheets and emails. You need a spreadsheet reduction strategy.

  • 1811

Project Management Assessment

November 15th, 2016|0 Comments

Project Management Assessment Assess your project management practices against the best project execution teams in the Capital Construction, [...]

  • 1716
  • Review & Approvals

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

  • 1357

Aligning Document Control and Cost Control

February 15th, 2016|0 Comments

Align Document Control with Cost Control and create seamless progress and earned value reports to stay on budget and improve cash flows.

ProjecTools Videos, Demos, and Webinars

  • 1519
  • Review and Approvals

Optimizing Review and Approval Processes for Engineering

October 14th, 2021|0 Comments

Let’s talk about review and approvals, and closed-loop systems, and how to execute the review and approval processes for engineering and commercial...

  • 1567
  • Document Management

The Keys to Successful Document Management

November 23rd, 2020|0 Comments

Let's talk specifically about document management software, and the key factors for clean and organized documentation, accessibility, finding a system...

  • 1716
  • Review & Approvals

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

  • 1631

Document Distribution and Access for EPC and Construction

August 24th, 2016|0 Comments

Global projects have global teams that need to be in the loop. Cloud technology takes the pain out of giving teams on demand access to project data.

Construction and Commissioning Software

Commissioning Management System (CMS) for mechanical completion, pre-commissioning, commissioning and handover. Auto-populate existing Inspection Test Records (ITRs) or build new forms using ProjecTools Smart Form technology. Significantly reduce setup time with auto-assignment

ProjecTools Engineering & Commissioning Software

ProjecTools online Engineering & Commissioning facilitates the planning, executing, and tracking of complex engineering, procurement, and construction and commissioning activities with the systems completion and construction punch list software. Construction and commissioning software won’t measure up to ProjecTools, which is a fully featured Commissioning Management System (CMS) makes instant project progress reporting a reality.

View PDF Version

Systems Completion

Systems Completion provides an online Commissioning Management System (CMS) for mechanical completion, pre-commissioning, commissioning and handover. Auto-populate existing Inspection Test Records (ITRs) or build new forms using ProjecTools Smart Form technology. Significantly reduce setup time with auto-assignment rules and keep the completion team focused on defined priorities.

Issue ITRs and track progress by company, system/sub-system, phase, discipline, etc. Easily log progress and load completed forms in bulk. Enforce business rules to prevent certificate completion with outstanding items.ProjecTools allows instant progress reporting and identifies bottlenecks before they affect the project schedule

Construction Punch List

Maintain a searchable register of all punch list items for the project and assign items for completion.

Bulk import punchlist items and link to tag/ITR assignments, systems, locations, and more. Place holds on ITR completion for critical punch list items.

Seamless integration with Equipment Manager and Systems Completion provides comprehensive status reporting and audit-friendly history.

Equipment Manager

Equipment manager is the critical link between engineering and commissioning planning. Most systems make completions teams scramble to make engineering data useful for completions, but equipment manager transfers equipment data from the design phase to the completions stage automatically through clever software design.

At its core, Equipment Manager allows engineering teams to define, track and manage equipment, line and cable schedules by systems, sub-systems, locations, functions, and more. Monitor operating conditions and easily access related documents.

Build weight and electrical load cases to identify problems before they occur. Adhere to safety and risk guidelines by tracking equipment criticalities. Collaborate electronically with procurement to build bid packages complete with technical documents, supplier data requirements list, tagged line items, and more.

Home Page

The ProjecTools Home Page provides users easy online access to the Engineering & Commissioning Management System (CMS) and provides the ability to
view and download documents.
FeatureBenefit
Definable Tag FormatsPromotes consistency and reduces errors
Customized workflowsEnforce your process for completing ITRs, certificates, dossiers, etc.
ITR Smart FormsEasily populate ITR forms with equipment information
Punchlist RegisterCreate and manage punchlist items and link them to ITRs, TAGs, etc.
Status ReportingQuickly assess procurement and commissioning progress
Bulk import & UpdateReduce data entry time and errors
Global LibraryStandard ITRs and certificates reduce confusion and promote information integrity across projects
SaaS ModelCommissioning Management System (CMS) available anywhere in the world

ProjecTools Product Information

  • 817

ProjecTools Client Spotlight

ProjecTools Client Spotlight "I don't see how companies can manage projects like ours without ProjecTools" "The staff at ProjecTools has been with us every step of the [...]

  • 568

Standard Project Management Features

ProjecTools subscriptions provide valuable standard features that support projects. ProjecTools standard features are available to each user to complement core application functions and business processes. Utilize the modules below to increase top-down visibility, communication, accountability

  • 545

Security and Reliability

Users need a secure, reliable environment to access project information and perform work. All applications and client data resides in a private cloud network with data replication and failover to geographically diverse datacenter equipment. ProjecTools provides 99.5% Network Availability

  • 492

Construction Project Management Services

ProjecTeams is proven for flexible on-site or remote project deployments. Each ProjecTeam specialist has deep work history with a career of improving project execution, information management processes, with tools that make projects efficient, timely, and profitable.

ProjecTools Resources

  • 1872

Spreadsheets and Email as Project Management Tools

March 9th, 2017|0 Comments

Projects have too many moving parts and too many players to be trusting critical data to spreadsheets and emails. You need a spreadsheet reduction strategy.

  • 1811

Project Management Assessment

November 15th, 2016|0 Comments

Project Management Assessment Assess your project management practices against the best project execution teams in the Capital Construction, [...]

  • 1716
  • Review & Approvals

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

  • 1357

Aligning Document Control and Cost Control

February 15th, 2016|0 Comments

Align Document Control with Cost Control and create seamless progress and earned value reports to stay on budget and improve cash flows.

ProjecTools Videos, Demos, and Webinars

  • 1519
  • Review and Approvals

Optimizing Review and Approval Processes for Engineering

October 14th, 2021|0 Comments

Let’s talk about review and approvals, and closed-loop systems, and how to execute the review and approval processes for engineering and commercial...

  • 1567
  • Document Management

The Keys to Successful Document Management

November 23rd, 2020|0 Comments

Let's talk specifically about document management software, and the key factors for clean and organized documentation, accessibility, finding a system...

  • 1716
  • Review & Approvals

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

  • 1631

Document Distribution and Access for EPC and Construction

August 24th, 2016|0 Comments

Global projects have global teams that need to be in the loop. Cloud technology takes the pain out of giving teams on demand access to project data.

Streamline completions and commissioning

Streamline completions and commissioning

It is vitally important in oil & gas, energy, EPC, infrastructure, and other capital projects that assets are handed over to operations as complete, operable, and reliable assets.

Too often, managers of capital projects focus too heavily on the value they can deliver to asset owners and operators through efficient project execution. Don’t get me wrong, efficency and proper organization is an incredibly important aspect of delivering value to the owners, operators, and investors.

What is often left uncommunicated (or let’s be real, overlooked entirely) is the value that is delivered through quality.

When a hospital is delivered with reliability issues, it can affect the quality of care and even create life threatening situations. So it is incredibly important that such assets are tested and certified properly.

When an offshore oil and gas asset is delivered with defects that affect operability, it can cause a delay in first oil. The result for owners, operators, and investors is  lost production revenue. Often times this totals $Millions/day. By delivering an asset that can transition to production at the intended capacity, EPCs can add untold millions through efficient project execution and disciplined completions/commissioning.

Similarly in the offshore industry, if a production asset is prone to shutdowns or stops in production, the investors and owners not only have to deal with production hits, they have to deal with mind-jarringly expensive offshore repairs. By effectively testing and remedying problems before these assets leave port or produce, the EPC can add mountains of value to owners and operators.

ProjecTools understands this reality, which is why we have invested in technology to help capital projects add structure and discipline to completions and commissioning processes. We understand that repeat business and reputation are vitally important in this economy, so through ProjecTools system, we can help you protect yours.

See how ProjecTools application will help Integrate key engineering and completions data from the equipment lists of your capital projects (the central engineering data store) to make the generation of your smart checksheets super simple – no matter if you project has 10,000 Tags or 100,000, 5,000 Inspection Checksheets or 150,000 for that matter.

Take a look at how ProjecTools takes the pain out of checksheet generation, uses OCR technology to automate logging checksheets and documentation, allows Certification dependencies and workflows, and helps report on status and progress.surveillance teams and PO inspectors, reduces inspection turn around times, and closes the loop in a way that emails and spreadsheets never will.

ProjecTools Product Information

  • 817

ProjecTools Client Spotlight

September 24th, 2015|0 Comments

ProjecTools Client Spotlight "I don't see how companies can manage projects like [...]

  • 568

Standard Project Management Features

September 2nd, 2015|0 Comments

ProjecTools subscriptions provide valuable standard features that support projects. ProjecTools standard features are available to each user to complement core application functions and business processes. Utilize the modules below to increase top-down visibility, communication, accountability

  • 545

Security and Reliability

September 1st, 2015|0 Comments

Users need a secure, reliable environment to access project information and perform work. All applications and client data resides in a private cloud network with data replication and failover to geographically diverse datacenter equipment. ProjecTools provides 99.5% Network Availability

  • 492

Construction Project Management Services

August 31st, 2015|0 Comments

ProjecTeams is proven for flexible on-site or remote project deployments. Each ProjecTeam specialist has deep work history with a career of improving project execution, information management processes, with tools that make projects efficient, timely, and profitable.

ProjecTools Resources

  • 1872

Spreadsheets and Email as Project Management Tools

March 9th, 2017|0 Comments

Projects have too many moving parts and too many players to be trusting critical data to spreadsheets and emails. You need a spreadsheet reduction strategy.

  • 1811

Project Management Assessment

November 15th, 2016|0 Comments

Project Management Assessment Assess your project management practices against the best project execution teams in the Capital Construction, [...]

  • 1716
  • Review & Approvals

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

  • 1357

Aligning Document Control and Cost Control

February 15th, 2016|0 Comments

Align Document Control with Cost Control and create seamless progress and earned value reports to stay on budget and improve cash flows.

ProjecTools Videos, Demos, and Webinars

  • 1519
  • Review and Approvals

Optimizing Review and Approval Processes for Engineering

October 14th, 2021|0 Comments

Let’s talk about review and approvals, and closed-loop systems, and how to execute the review and approval processes for engineering and commercial...

  • 1567
  • Document Management

The Keys to Successful Document Management

November 23rd, 2020|0 Comments

Let's talk specifically about document management software, and the key factors for clean and organized documentation, accessibility, finding a system...

  • 1716
  • Review & Approvals

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

  • 1631

Document Distribution and Access for EPC and Construction

August 24th, 2016|0 Comments

Global projects have global teams that need to be in the loop. Cloud technology takes the pain out of giving teams on demand access to project data.